Company Email Guidelines and Analysis

Recently, it has come to my attention that certain workplace issues have posed a problem among employees. In response, I wanted to take a brief moment to highlight the ethical guidelines that shape our work environment. All workplace activities stem from conduct based on honesty. Practices that do damage to people (be it emotional or otherwise) or property will not be tolerated. The workplace environment is an area of respect where people do not discriminate against others and disputes are managed through various conflict management styles. In areas of creativity, make sure to recognize the work of others whenever possible (everyone appreciates being acknowledged) and follow copyright procedures at all times. In dealing with sensitive information, make a point to involve only those directly involved in the issue. Finally, act with competence and efficiency as a professional capable of excellence. Each of us is expected to fulfill the ideals envisioned in these six standards.

In light of these standards, it remains worth drawing attention to several relevant policy procedures. All employees are expected to arrive ready to begin for their scheduled shifts on time. Late arrivals will not be tolerated. Also, those who wish to apply for vacation time may do so at their convenience with the understanding that submissions received with less than four weeks notice may not necessarily receive approval. Compensation will be distributed via direct deposit every two weeks on the 2nd and 16th of each month. If you are caught inebriated or using drugs while at work, expect to lose your job. Smokers may take hourly breaks on condition that they smoke outside at least 30 feet from building entrances. Discrimination, sexual harassment of any kind (explicit or verbal), and bullying have no place in our workplace. Thank you for your contribution to creating a positive workplace environment.

1. This email is technical because it outlines standards of behavior and disseminates information. 2. Audience members include supervisors and departments, who deserve to be treated equally.

Reference

Pfeiffer, W. S., & Adkins, K. E. (2012). Technical communication fundamentals. Boston: Prentice-Hall.